Job Description

• Responsible for Planning and organizing order placement and reducing the overall procurement to shipment cycle time.
• Ensure to qualify orders supplier pricing, discount, and payment terms before order placement. Making sure any special discounts are verified and applied. Follow up for Order confirmation to receive and verify with Purchase Order copy before updation in the system.
• Responsible for co-ordinate with inter-departments and verifying all required documentation and updation in the system with accuracy.
• Identifying the order shipment delays/issues and taking necessary actions to resolve them in coordination with other department functions.
• Data updation with accuracy and follow-up with internal & external teams to complete defined job functions.
• Freight Negotiations with Suppliers & Forwarders to reduce the cost, and negotiate with suppliers to get better credit terms.

Requirements

• Very good English skills, excellent communication and organization skills
• Good in Excel, PowerPoint & MS Office
• Experience working as Procurement and Order processing coordinator and Supply Chain functions
• Experience working with customers and ability to set supplier/customer expectations correctly and manage difficult situations successfully
• Ability to handle supplier/customer requests via telephone, email, web etc.

 

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Job Functions

From the time an order is registered connect with all stakeholders involved and ensure that the order is delivered to the customer within agreed timelines and this would include the below

• From the time an order is registered connect with all stakeholders involved and ensure that the order is delivered to the customer within agreed timelines and this would include the below
• Coordinate with the procurement team to ensure that orders for his region are placed on time and get moved from suppliers as promised
• Coordinate with the clearance team and ensure that materials are getting cleared on time
• The trigger for docs required for delivery like DN and invoice & further follow up with the accounts team to get these docs issued on time
• Coordinate with the delivery team and ensure that the order is delivered to the customer on time
• Forecast orders that need to be invoiced in the next 3 months and ensure the forecast are met by expediting at all levels and ensuring that materials are delivered and invoiced to the customer as forecasted
• Ensure regular updates are going out to customers on order status and responding to their queries without delays
• Escalate, Expedite, and highlight anything that stops you from meeting the delivery timelines committed to your customer and finds ways to sort and move forward

General Purpose
Perform accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions. Main Job Tasks, Duties, and Responsibilities

• Assemble, review, and verify invoices and check requests
• Flag and clarify any unusual or questionable invoice items or prices
• Sort, code, and match invoices
• Set invoices up for payment
• Enter and upload invoices into the system
• Track expenses and process expense reports
• Prepare and process electronic transfers and payments
• Prepare and perform check runs
• Post transactions to journals, ledgers, and other records
• Reconcile accounts payable transactions
• Prepare analysis of accounts
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Maintain vendor files
• Correspond with vendors and respond to inquiries
• Produce monthly reports
• Assist with month-end closing
• Provide supporting documentation for audits
• Maintain accurate historical records
• Maintain confidentiality of organizational information

• Knowledge of accounts payable
• Knowledge of general accounting procedures
• Knowledge of relevant accounting software (tally mandatory)
• Proficient in data entry and management
• 4-5 years of accounts payable or general accounting experience

• Organizing and prioritizing
• Attention to detail and accuracy
• Confidentiality
• Judgment
• Communication skills
• Vendor relationship skills
• Information management skills
• Problem-analysis and problem-solving skills
• Teamwork
• Professional integrity
• Ability to meet deadlines

The Company | Prismbiz Solutions Pvt. Ltd.

We enable our clients to become the best at what they do, thanks to our multinational expertise in the area of Marketing, Sales, Procurement, Accounting & Finance, Employee Hoteling, Call Center Support, etc. Our relentless focus on collaborative value creation with our customers enables them to reach a new high in their area of focus.The Credit & Collection function is primary responsible for accurate cash inflows and timely follow-up with customer & resolution of customer issues. And in this role, you will demonstrate your knowledge to support the various clients of Prismbiz for client’s process development and improvement by ensuring service delivery excellence.

Roles & Responsibilities:

• Responsible for cash flow projection accuracy of assigned regions or territory.
• Responsible for cash in-flow forecast for a rolling quarter.
• Responsible for invoice submission on a timely basis for the given territory ensure adhere the agreed SLA’s.
• Ensure cash application of receipts is accurate and complete in the ERP & CRM.
• Preparation of reports for weekly review on status update to treasury and credit & collection Team lead.
• Identifying the issues and delays in collection from customers and taking necessary corrective actions.
• Helping Credit & Collection Team Lead for MIS Preparation.

The Profile | Skills and Attitude

We are looking for an Executive with strong Process knowledge in Order to Cash Stream who is willing to develop his/her career in the fast-growing business:

• Excellent interpersonal and communication skills, with the ability to build relationships with different stakeholders.
• B.Com/MBA - Finance & knowledge in Tally Prime with 3-5 years of relevant experience.

The Offer | Reward and Leadership Framework

• A multinational business environment in a fast-growing business within a company that is constantly striving to improve people's development, business, and financial performance.
• An environment where professionals can learn and develop thanks to a proven and successful leadership framework.
• A competitive compensation and reward package which can meet talent aspirations and goals.